Looking for something fresh and fun for your next corporate event? Ready to consider a unique location or venue, different from what you have done in the past? You may not be aware of options that could provide you with that different experience you are seeking. Consider outsourcing and partnering with specialists who have expertise and knowledge in different areas of the country.
There are endless opportunities when it comes to outsourcing your corporate events and we have suggestions for best practices in making this valuable choice for your company. When partnering with an event planning organization you are able to leave duties such as site selection, housing, registration, logistics, and event marketing to those professionals who are knowledgeable in the specific locations you are considering visiting. You will be able to try new ideas and experiences, something that will be sure to inspire your company.
Here’s what you should consider when you are looking to partner with outsourced event planners:
Experience: Look for a company that has already worked events for companies and groups similar to yours in the destination you are considering. Event management companies that specialize in companies the size of yours won’t be surprised by any change of plans or last-minute requests, because they have most likely seen it all and can handle any glitches that may occur. This will allow you to relax and focus on other tasks associated with your meeting and events.
Knowledge: When you decide to partner with a planning company that specializes in a specific area (like Grapes on the Vine Events for the California Wine Country), they have relationships with businesses in that location such as hotels, resorts, transportation, caterers, activity vendors, entertainment, etc. This spares your company staff from having to research everything on their own time. You know your company, your outsourced partner knows what the destination offers. That combined knowledge can produce a successful event for everyone in attendance.
Budget: You also want to look for professional event planners that are used to working with a broad range of budget sizes. This will ensure that they have the experience and expertise to work within your budget while still meeting the goals and objectives of your corporate event or meeting. Many event management companies will also have lots of contacts in their specialized destinations. These deep relationships can provide reduced costs and discounts which often can help offset the price of outsourcing for you all together. Also, working with an outsourced event planner allows for the management of cash flow, payments, and final statements so you aren’t bogged down in the little details.
Another key benefit of partnering with an experienced event planning company is that you will be free to continue working on future events while your outsourced team is doing most of the detail work. You and your company have the luxury of looking forward to a well-planned event without all of the extra stress!
Here’s to great wine and unique events!
Myrna